This document contains the agenda for the Highlands County Board of County Commissioners meeting held on December 1, 2020. It outlines key topics such as public hearings, pre-bid meetings for various projects, and updates from the Children’s Services Council. The agenda also includes consent items and requests for approval related to community events and funding.
HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS
Tuesday, December 01, 2020
9:00 AM
600 S. Commerce Ave. Sebring, FL 33870
AGENDA
1 MEETING CALLED TO ORDER: Invitation to fill out “citizens not on the agenda” forms. Please
silence all cell phones and devices.
2 INVOCATION
3 PLEDGE OF ALLEGIANCE
4 ANNOUNCEMENTS
The Construction Licensing, Enforcement & Appeals Board will meet on Tuesday, December 1,
2020 at 7:00 p.m., in the Board room of the Highlands County Government Center, 600 S.
Commerce Ave., Sebring
A non-mandatory Pre-Bid Meeting will be held on December 3, 2020 at 1:00 p.m. to review ITB
20-036 Tower Street Sidewalk Improvements ADA Transition Plan project specifications and
answer questions in the Engineering Training room, 505 S. Commerce Ave., Sebring
A non-mandatory Pre-Bid Meeting will be held on December 3, 2020 at 3:00 p.m. to review ITB
21-001 Fire Station No. 19 Driveway Improvement specifications, site conditions, and answer
questions at the Highlands County Fire Station No. 19, 6800 West George Blvd., Sebring
The Evaluation Committee will meet on November 5, 2020 at 1:30 p.m. to evaluate and score
proposal submissions for RFP 20-024 Professional Services Library, Category 1 in the Board
room, 600 S. Commerce Ave., Sebring
The Veterans Advisory Board will meet on December 3, 2020 at 3:00 p.m. in the Veterans
Services Office Conference Room, 7209 S. George Boulevard, Sebring
The Highlands County Health Facilities Authority will meet to hold a public hearing on November 9,
2020 at noon in the Sebring City Council chambers, 368 S. Commerce Ave., Sebring
The Highlands County Planning & Zoning Commission and the Local Planning Agency will meet on
December 8, 2020 at 3:00 p.m. in the Board room, 600 S. Commerce Ave., Sebring
The Evaluation Committee will hold an Evaluation Meeting on December 9, 2020 at 9:00 a.m. to
evaluate and score proposal submissions for RFP 20-024 Professional Services Library,
Category 2 in the Engineering Training Room, 505 S. Commerce Ave., Sebring
5 CONSTITUTIONAL OFFICERS – ANNOUNCEMENTS:
1
6 RECOGNITIONS, PRESENTATIONS AND PROCLAMATIONS:
6.A
Children's Services Council End of Year Update to the Board of County
Commissioners.
April Rolle, Children’s Services Council Chair
Marisa Stam, Children's Services Council Vice Chair
Sarah Beth Rogers, Children’s Services Council Executive Director
No fiscal impact.
2020 CSC PP - 12-1-20 final.pdf
6.B
COVID-19 and CARES Act update
Emergency Management Manager LaTosha Reiss
7 CONSENT AGENDA
7.A
Request approval to pay all duly authorized bills December 1, 2020
7.B
Request approval of a New Event Tourist Development Tax Grant in the amount up to
$35,300 for 2021 for the Citrus Golf Trail Open.
Leah Sauls, Development Services Director
This approval will allocate up to $35,300 total in fiscal year 21-22 from Fund 152 (Tourist
Development Trust). This Agreement will be adopted in the FY 21/22 Adopted budget in
cost center 5305 (Tourist Dev – Marketing and Promotion), and account 53400
(Contractual Services).
CGT Open Grant Contract.pdf
CGT Grant Application Supporting Materials - Huddle Up Group 2020-2021.pdf
10.29.2020 Draft Minutes.doc
7.C
Request approval of a Sports Event Tourist Development Tax Grant in the amount up
to $10,000 for the 2021 Heartland Triathlon.
Leah Sauls, Development Services Director
This approval will allocate up to $10,000 total in fiscal year 20/21 from Fund 152 (Tourist
Development Trust). This Agreement is in the FY 21/22 Adopted budget in cost center
5305 (Tourist Dev – Marketing and Promotion), and account 53400 (Contractual
Services).
Heartland Tri Grant Contract.pdf
Heartland Tri-Sports Event Grant Application.pdf
10.29.2020 Draft Minutes.doc
7.D
Request consideration of transfer of occupancy of the Venus Community Center to
Highlands County Fire Rescue (HCFR) and the surplus of the existing school house.
Marc Bashoor, Public Safety Director
There will be the cost savings associated with the Facilities Department no longer having
to “check-in” on the Community Center weekly.
7.E
Request approval to move forward with the direct sale of 35 County owned surplus
properties and provide the Chair the authority to execute the Sale and Purchase
Agreement For Available Property List Properties and Deeds.
Brandon Gunn, Purchasing Agent
2
The fiscal impact represents increased revenue totaling $33,600.00 to the General Fund
from sale of the property and the property will be on the Tax Roll.
Granicus Notice.pdf
7.F
Request to approve and execute a CSA/Task Authorization Form between Highlands
County and CMH Architects for the Traffic Operations Building, Project No. 19007, in
the amount of $66,800 and the accompanying BA# 20-21-033 to relocate funds within
the project.
James D. Langford, Jr., P.E., Assistant County Engineer
There is no fiscal impact for this CSA/Task Authorization Form as the contract price in
the amount of $66,800 will be secured by the accompanying BA# 20-21-033 to move
funding within the project.
CMH Architects CSA-Task Authorization Form_BA 20-21-033.pdf
7.G
Request acceptance of the for the Assistance to Firefighters Grant Program COVID -19
Supplement (AFG)-s for a grant of $75,636.36 which requires a 10% match of $
7,563.64 and approval of budget amendment 20-21-032 and associated Resolution.
Marc Bashoor, Public Safety Director
This fiscal impact will be an increase to Fund 181 Cost Center 3217 Fire Assessment in
the amount of $83,200.00 and a decrease to Fund 181 Cost Center 3217 Fire
Assessment in the amount of $7,563.64.
EMW-2020-FG-02723 - Award Package.pdf
20-21-032 Proj 20030 Firefighter - COVID 19 Supplement (BA).pdf
20-21-032R Proj 20030 Firefighter - COVID 19 Supplement (Resolution).pdf
7.H
Request approval of a New Event Tourist Development Tax Grant in the amount up to
$34,000 in 2021, up to $26,000 in 2022, & up to $28,000 in 2023 for the Sebring
Multisport Festival.
Leah Sauls, Development Services Director
This approval will allocate up to $88,000 total over the next three fiscal years from Fund
152 (Tourist Development Trust). This Agreement is included in the FY 20/21 Adopted
budget in cost center 5305 (Tourist Dev – Marketing and Promotion), and account 53400
(Contractual Services).
Highlands-Integrity Multisport Contract.pdf
Sebring Multisports Fest Grant App.pdf
10.29.2020 Draft Minutes.doc
7.I
Contract Agreement for professional services in connection with the PEMT Program for
Medicaid which provides supplemental payments to Highlands County.
Marc Bashoor, Public Safety Director
The contingency fees to be paid associated with the respective successful
implementation and generation of incremental Medicaid revenues as a result of the CPE
Program for Emergency Medical Services and Medicaid Managed Care Supplemental
Payment Program are twelve percent (12%) of the incremental Client revenues received.
PCG PEMT Sole Source Contract-Highlands County -102920_PCG Executed.pdf
7.J
Request approval of Addendum 1 for all contracts awarded for RFP 19-023
Engineering Services for FDOT Pre-Qualified Continuing Contracts to update
monetary thresholds to meet statute limits as revised July 1, 2020.
Christine Davis, Purchasing Manager
There is no Fiscal impact. Fiscal impact is to be determined at the time a Consultant
3
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